Choosing the right copier for your office can make a world of a difference for your daily operations. They can help keep your business running smoothly and efficiently, and save time by automating certain tasks otherwise done manually. Your employees can maximize their time on more revenue-producing tasks. At the end of the day, you will feel the impact on your bottom line.
Things to Consider When Choosing Business Copiers
Choosing the copier right for you can be a daunting task. The amount of options, different functions, and capabilities is staggering. You may also not yet have a complete handle on your business printing needs. Get started choosing your business copiers with the following guide.
What tasks will you be using your copiers to complete? Create 2 lists- 1 of features you must have and another of features you would like to have. Many business copiers can be used for copying, faxing, scanning, printing, folding, binding, stapling, and more. And with certain machines, all of this can be automated. Prioritize your list to help determine which copier is the right investment for you.
How much printing do you do in a given month? It is important to have a pretty good idea if we’re only talking a few pages a day or thousands a month. How many employers will be using your copier? This will help you determine whether you need a higher-end or lower-end model. In general, the higher-end the model, the better able it is to handle large print volumes.
3. Quality and Speed
How fast do you need to meet your daily copy needs? If there is frequently a line forming of people waiting for print jobs to complete, your printer may not be printing fast enough to keep up with your business needs. You may also notice your machine getting bogged down with larger or more complicated print jobs. You may need either faster or additional copiers in your inventory. Also pay attention to the quality level necessary for your printing needs. Are you printing for clients or primarily for in-office use? Make sure you are able to meet the quality and speed needs of your daily operations.
The functionality, monthly print volume, and the quality and speed of printing you need will all inform how many copy machines it will take to meet your monthly needs. Other things to consider are the number of employees using them, the layout of your office, and your budget.
5. Buy vs. Lease
Another factor to consider is should you buy or lease your office copiers. Purchasing your copiers requires up-front capital. You will own your machines, but you may tie up your business line of credit sooner and longer than you like. Also, your machines depreciate pretty quickly as newer, better models are constantly being developed. To upgrade your fleet, you must sell your old machines and purchase new ones.
Copier leasing may provide more attractive benefits. Smaller monthly payments may be easier for a small business to budget. Lease payments are also considered a fully deductible pre-tax business expense. Furthermore, many lease agreements allow for upgrades so you can keep your office equipped with the newest technology and copier support.
Equip Your Office
Equipping your office with the right business copiers improves your productivity and daily efficiency. It keeps your employees happy and able to focus their time more on things that affect your bottom line. Use these tips to guide you in choosing the copier fleet right for your business. Contact Us to learn more about which Sharp copiers are right for your business needs.